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We Love Wedding Planners!

They are oh, so important for your big day!

One of the most common questions we’re asked by our clients planning parties, weddings and other affairs is, “Do you have a planner working at Linens by the Sea?” We don’t have an event planner in-house, but we are happy to refer you to one of the many amazing planners we work with day in and day out!

wedding planner toasting to your big day
A planner toasting to your big day

Then probably the second most common question we are asked of our clients (besides questions related to our linens of course!) is, “Do you think a planner can really help us?” We do! In fact, Anna Pohl, our Director of Linens, is a former corporate and wedding planner, and she is a true believer in the skills of an event coordinator.

Linens by the Sea absolutely LOVES planners, coordinators, event designers and the like!  The ONLY way to truly ensure a successful event with every little detail paid attention to is having a planner tracking EVERYTHING, paying attention to EVERYTHING and managing EVERYTHING to totally make sure that sure YOU HAVE FUN!!!!!

We truly believe that there is a perfect planner for everyone.  Besides being super-organized, you want a planner to truly understand your needs, desires and most importantly, your personality.  We know you’ll find just the perfect match.

wedding planner showing off a reception

A planner showing off a reception space to a newly wedded bride before the guests enter the room

The following list contains some good questions to ask a planner to make sure you two are a GREAT fit!  Enjoy!  And feel free to tell us some questions you think should be asked of planners that we’ve left off the list, and we’ll share them on a future blog post.

Questions to pose to your potential planner:

1. “Do you have my event or wedding date open on your calendar?”

You don't want to waste time if the planner isn’t free. However, some planners have totally amazing and incredibly experienced assistants or lead planners working for their companies that can also coordinate your wedding with superb pizzazz.  You’ll be quite impressed.

2. “How do you keep in touch?”

Before selecting your coordinator, you might with to find out how this will work. For instance, does text, Facebook, email or phone work better? How often will you meet in person or over phone or Skype?  Is the planner comfortable with a destination or long distance wedding?  Also, find out how often you should be expecting to stay in touch. You might prefer weekly check-ins, but on the other hand, you might not have much time and not want be very involved.

a planner and a bride examining wedding detals

A planner and bride examining all the cute little details coming to fruition.

3.  “Do you have event insurance?”

These days most venues and hotels require all wedding day vendors, including your planner, to have liability insurance.  It's important your planner has taken every step possible to protect you in case something goes wrong or beyond your control such as an act of nature. It’s also good to know that they are covered before a venue stops them from working on your special day. In a case like this, you might lose your deposit.

a planner straightening the guests' name cards

A planner straightening the cards at an escort card table.

4. “What happens in case of an emergency?”

Once in a blue moon, life takes an unexpected turn.   Be sure to ask your planner about her Plan B in case of an emergency.  A good planner will already have a back-up plan in action and works with other lead planners who can take over on the big day while being familiar with your event in advance since they are a part of the team.

a wedding planner congratulating the newly weds

A planner congratulating the newlyweds!

5. “What services do you offer? For example: day-of, full-service or perhaps something in between?”

On a website or a Wedding Wire vendor page, it’s not always in full detail what services are offered by a planner, so it's important to ask for details before the wedding planning begins.  You want to be sure to have a planning package that totally suits your needs.

7.  “Do you handle rentals (such as linen rentals from Linens by the Sea) including delivery, arrival and pick up times?  Do you also arrange arrival times and other details with the photographer, the florist, the D.J. and the caterer?”  (At Linens by the Sea, we think it’s super important to have all of your vendor cell phone numbers for that just in case reason on the day of your wedding or big event.)

You will want to find out what's included on the day of in your package to make sure you're all on the same page. This helps you decide if their role is more to consult with you on ideas or to fully coordinate  to help you take care of all of these wedding day details.

cocktail hour tables at a beach
Cocktail hour tables at a beach created by the ideas of you and your planner.

8. “Do you have any questions for me?”

Your future planner should be asking you tons and tons of questions since you’re both trying to get to know each other. And because soon you’ll be spending lots of time together planning you upcoming big day, you want to be sure she knows you and your dream vision. If you would like for us to recommend a planner to you, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it. Have fun!

Linens by the Sea was born out of passion, ingenuity and creative flair.  Our goal is to turn important events into lifelong happy memories. We pride ourselves on attending to your individual needs, and every day we strive to make your special occasion simply unparalleled with our outstanding linens. Please Contact Us if you would like to start designing your upcoming festivity.

  7600 Matoaka Road
  Sarasota, FL 34243
  800-588-8235
  941-757-3523 office | 941-727-1938 fax

Read all of our wedding reviews on our Linens by the Sea Storefront at Wedding Wire
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